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Join the Team

Job Title: Executive Management Coordinator
Location: Christiansted, U.S. Virgin Islands (in-person)
Full-Time | Local Candidates Strongly Encouraged to Apply
Posting Date: July 28, 2025
Application Deadline: August 15, 2025 or until filled

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About Us

 

Ceiba Strategies LLC is a small but growing company based on St. Croix. We design and manage innovative projects that protect the environment and strengthen Virgin Islands communities. Our work includes coral reef conservation, native tree planting, shoreline restoration, trail building, and youth environmental education. We partner with federal and territorial agencies, nonprofits, and mission-driven businesses.

To expand our impact, we’re growing our team. We’re seeking a thoughtful self-starter with a head for problem solving and a heart for community to work alongside our founder in managing projects, strengthening internal systems, and supporting client success.

 

Position Overview

 

The Executive Management Coordinator will streamline workflows across internal operations and external partnerships. You’ll manage priorities, track progress, and ensure timely follow-through—helping ideas move from planning to execution. You’ll also support leadership by organizing information, maintaining momentum, and identifying opportunities to improve how we work.

This is a hands-on role with a clear path to leadership. It begins with coordination and administrative support, then grows with you as you gain experience. Because we’re a small, integrated team, you’ll be exposed to many aspects of the business and given opportunities to step up as you're ready. Success means being organized, communicative, and willing to take ownership when something needs to be done.

We welcome applicants rooted in the Virgin Islands—whether born, raised, or island-adopted—who care deeply about the local community and environment.

 

 

Key Responsibilities

 

Project & Team Coordination

  • Track and organize ongoing workstreams, deadlines, and deliverables

  • Communicate assignments and expectations to team members, contractors, and partners

  • Maintain shared tools like calendars, spreadsheets, and task lists

  • Surface issues needing input or decisions from leadership

  • Ensure follow-through on delegated tasks

  • Communicate clearly and respectfully across the team

 

Executive Support

  • Participate in strategic discussions and help translate goals into action

  • Create or refine tools, templates, and processes that improve efficiency

  • Schedule meetings and prepare agendas and materials

  • Track high-level priorities and support business development activities

 

Community Collaboration

  • Represent Ceiba at meetings and events

  • Coordinate logistics for workshops, site visits, and public events

  • Maintain organized contact lists

  • Assist with outreach via email, newsletters, or social media

 

Qualifications

 

Required

  • Bachelor’s degree and 2+ years relevant experience (or equivalent)

  • Background in project coordination, operations, or executive support

  • Strong organizational and time management skills

  • Excellent written and verbal communication

  • Proficient with Microsoft 365 and task management platforms (e.g., Trello, Monday.com)

  • Able to work independently, anticipate needs, and handle confidential matters

  • Valid driver’s license and auto insurance for occasional local travel

  • Raised, educated, or professionally active in the U.S. Virgin Islands

 

Preferred

  • Experience in nonprofit, environmental, educational, or community work

  • Familiarity with grant writing and federal grant compliance

  • Knowledge of SharePoint and document management systems

  • Awareness of local ecology, culture, or environmental issues

  • Involvement in local groups or conservation efforts

  • Multilingual or cross-cultural experience

 

Why This Role Might Be Right for You

  • You want a career path, not just a job

  • You’re energized by working with a mission-driven, close-knit team

  • You care about nature and community

  • You’re organized, self-motivated, and eager to grow

 

To Apply

Send a resume and brief cover letter to jordan@ceibastrategies.com explaining your interest and how your experience connects with our mission.

 

Additional Information

  • Start date expected in early September 2025

  • Applicants must be eligible to work in the U.S.

  • This is an at-will, non-exempt, W-2 position

  • This is an in-person position at an office in Christiansted

 

Compensation

Starting annual salary range: $45,000–$55,000, based on qualifications and experience. Compensation aligns with company policy, market benchmarks, and 2 CFR 200.430.

 

Benefits after 90 days:

  • Accrued paid time off:

    • 7 federal holidays

    • 2 weeks annual leave

    • 3 sick days

  • SIMPLE IRA retirement plan with 3% match

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